Food Vendor Application

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Food Vendor Application 2017-01-25T08:48:15+00:00

Food Vendor Application & Information

We invite you to be part of Baraboo’s 5th Anniversary Big Top Parade & Circus Celebration Day.

This event is a celebration of Baraboo’s Circus Heritage. It includes Live Music, Kids Zone, Farmers Market, Circus Wagons on Display, costumes and live circus performances – and of course, the Big Top Parade at 11:00 am!

Please note: This is an outdoor event with no rain date or refunds in the event of inclement weather.

boy with corn and popcorn

Food Vendor Information

Set Up: Set-up is required the night before the event between 5 and 7 PM for all trailer units. All other units must be unloaded and set up by 8:00 AM the morning of the event, or management is authorized to occupy said space in a manner deemed in the best interest of the event, without any rebate or allowance whatsoever to the vendor, and without in any way releasing vendor from any liability hereunder.

Spaces: Spaces are 15-20 ft. frontage; one space allowed per vendor. If you require more space your fee will be adjusted. Spaces will be pre-assigned.

Service: Vendors must provide their own service equipment and are responsible for same at all times. Service area must be handicap accessible. Each vendor is required to provide waste receptacles by their stand for the general public and keep it emptied during the day. Serving time is 9:00 AM-4:00 PM. We anticipate a large crowd, as it has grown each year, so please plan accordingly so that you have enough food to serve the entire day. Please note that no vehicles will be allowed in the barricaded venue during the day. If you must restock your inventory, please be aware that you will have to hand-carry in. Vendors closing down or running out of food before 4:00 PM may not be invited back.

Clean Up: Vendors are required to clean their area before leaving. Dumpsters will be provided and all your trash bags must be place in the provided designated dumpster by vendor. The dumpsters will be located in the parking lot behind Oak Street Antiques. Food, beverage, cooking oils, water/ice, etc. must be taken off site by the vendor for disposal. No ice or water shall be dumped in the gutters.

Selection: Vendors are chosen based on menu options, food quality, reliability of vendor and in order of receipt. A limited number of vendors are chosen and duplication of menu items is avoided as much as practical. Vendors may be asked not to sell a particular item if it conflicts with another vendor already selected.

Parking: After loading, exhibitors must move towing vehicles to a public lot, NOT IN THE STREETS OR IN THE ALLEYS!

Permits/Insurance: Vendors are covered under sponsor’s city event permit, but must comply with DHFS restaurant permit guidelines and supply their mobile restaurant vending permit number. Each vendor is required to supply a Certificate of Insurance with their application listing Baraboo Area Chamber of Commerce as additional insured. You may be approached by the DHFS on the day of the fair, and asked to provide license information. Applications without insurance certificates will be returned.

Application: Booth fees vary depending on power requirements. In addition to booth fees, each vendor must supply three $5.00 value meal tickets with application. These coupons must be included with your application and payment. Applications must be received a minimum of one month prior to event; however, first applications received are given first priority.

Cancellation: Refunds will only be made up to one month prior to event date and only if there is a full even and we can replace you. Deadline for food vendor registration is one month prior to each event date. If space is still available after this date, applications will be reviewed and spaces will be granted depending on food menu options.

Food Vendor Application

  • I agree to assume full liability for any injury or loss to me or my property, agents, or employees and from any cause whatsoever while on the premises of this show. I agree to abide by the rules herein set forth and the decisions of the directors. I expressly release Baraboo Area Chamber of Commerce, DBI, Inc. or any major sponsor or any of their representatives from any and all liability whatsoever, or for any loss or injury.
  • Please be specific with menu options. We try very hard to not duplicate menu items in order to have diverse dining options for the fair attendees. We appreciate your flexibility with your menu. Therefore, you may be asked to adjust your menu items.
 

Verification

 

Food Vendor Application PDF

Mailing Address to send additional items:

Baraboo Area Chamber of Commerce
P.O. Box 442
Baraboo, WI 53913

Please include:

  • Certificate of Insurance
  • Copy of Food License
  • Check made out to BACC
  • Coupons and menu items
  • Space and electrical requirements